Editor's Corner

Shall versus Will

Yesterday we started the week with can versus may. Today, I have a tidbit for you on the verbs shall and will. This article is from the Oxford Dictionaries website, which is why they’ve spelled behavior differently.

Shall or Will?

The traditional rule in standard British English is that shall is used with first person pronouns (i.e., I and we) to form the future tense, while will is used with second and third person forms (i.e., you, he, she, it, they). For example:

I shall be late.

They will not have enough food.

However, when it comes to expressing a strong determination to do something, the roles are reversed: will is used with the first person, and shall with the second and third. For example:

I will not tolerate such behaviour.

You shall go to the ball!

In practice, though, the two words are used more or less interchangeably, and this is now an acceptable part of standard British and US English.

As far as questions go, the primary use of shall is with the first person (I, we), to make or ask for suggestions. For example:

· Shall we go to a movie today?

· Shall I wear a fake moustache to the fair?

· What shall we do if it rains?

· When shall we leave for the hockey game?

In the U.S., the word should is used more often than shall, especially in the last two examples.

Kara Church

Technical Editor, Advisory

619-542-6773 | Ext: 766773

Symitar Documentation Services

NOTICE: This electronic mail message and any files transmitted with it are intended
exclusively for the individual or entity to which it is addressed. The message,
together with any attachment, may contain confidential and/or privileged information.
Any unauthorized review, use, printing, saving, copying, disclosure or distribution
is strictly prohibited. If you have received this message in error, please
immediately advise the sender by reply email and delete all copies.

A good Monday to you all!

Last week someone asked me to explain the difference between can versus may. After some research, I’m surprised to say that more and more sources say that they can be used interchangeably with regards to permission.

But I hear the grade school teacher in my brain and smart aleck kids responding to the question, “Can I use the restroom?” with “I don’t know. Can you?” Here is the traditional differentiation between the two.

Can is generally translated as “to be able,” thus the hazing you get when you are intending to mean “Do I have permission to use the restroom?” and the listeners are translating that as “Am I able to use the restroom?” Can is considered less formal or polite, too.

May has been used traditionally to mean “to be permitted” or to indicate the possibility of something. It is considered the polite way to ask for permission.

Here are some examples and additional information from the Blue Book of Grammar and Punctuation:

Example: He can hold his breath for 30 seconds.

Meaning: He is able to hold his breath for 30 seconds.

Example: He may hold his breath for 30 seconds.

Meaning #1: It is possible that he will hold his breath.

Meaning #2: He has permission to hold his breath. (This meaning is unlikely.)

Example: May/Can I go to the mall tonight?

In spoken English, a request for permission is generally answered with can, cannot, or can’t, rather than with may or may not, even if the question was formed using may. (Although mayn’t is a word, it looks and sounds strange even to native speakers.)

Kara Church

Technical Editor, Advisory

619-542-6773 | Ext: 766773

Symitar Documentation Services

NOTICE: This electronic mail message and any files transmitted with it are intended
exclusively for the individual or entity to which it is addressed. The message,
together with any attachment, may contain confidential and/or privileged information.
Any unauthorized review, use, printing, saving, copying, disclosure or distribution
is strictly prohibited. If you have received this message in error, please
immediately advise the sender by reply email and delete all copies.

It’s a rainy Friday here in San Diego, so we definitely need a little pre-weekend pick-me-up with some mondegreens. Today’s misheard song lyrics are from Hold Me Closer, Tony Danza, by Charles Grosvenor Jr.

Kara Church

Technical Editor, Advisory

619-542-6773 | Ext: 766773

Symitar Documentation Services

NOTICE: This electronic mail message and any files transmitted with it are intended
exclusively for the individual or entity to which it is addressed. The message,
together with any attachment, may contain confidential and/or privileged information.
Any unauthorized review, use, printing, saving, copying, disclosure or distribution
is strictly prohibited. If you have received this message in error, please
immediately advise the sender by reply email and delete all copies.

Here is the last five of the “15 Words You Need to Eliminate from Your Vocabulary to Sound Smarter,” by Jennie Haskamp. As many of you have noted, some of these apply more to creative writing than business writing. Still, they’re worth a look even if you aren’t writing the next Moby Dick or Great Gatsby.

· Just

It’s a filler word and it makes your sentence weaker, not stronger. Unless you’re using it as a synonym for equitable, fair, even-handed, or impartial, don’t use it at all.

· Maybe

This makes you sound uninformed, unsure of the facts you’re presenting. Regardless of the topic, do the legwork, be sure, write an informed piece. The only thing you communicate when you include this word is uncertainty.

· Stuff

This word is casual, generic even. It serves as a placeholder for something better. If the details of the stuff aren’t important enough to be included in the piece? Don’t reference it at all. If you tell your reader to take your course because they’ll learn a lot of stuff? They’re likely to tell you to stuff it.

· Things

See: Stuff.

[KC – I guess the store in my neighborhood that calls itself “Stuff ‘n’ Thangs” may as well just give up.]

· Irregardless

This doesn’t mean what you think it means, Jefe. It means regardless. It is literally (see what I did there?) defined as: regardless. Don’t use it. Save yourself the embarrassment.

And just for fun…

There’s a slight metallic taste to this dish…

Thank you, Phil, for making my day yesterday with these photos!

Kara Church

Technical Editor, Advisory

Symitar Documentation Services

I hope you all enjoyed a fiesta of Mexican food yesterday. Today we continue with the article “15 Words You Need to Eliminate From Your Vocabulary to Sound Smarter,” by Jennie Haskamp.

· Really

Unless you’re a Valley Girl, visiting from 1985, there’s no need to use really to modify an adjective. Or a verb. Or an adverb. Pick a different word to make your point. And never repeat really, or very for that matter. That’s really, really bad writing.

· Amazing

The word means “causing great surprise or sudden wonder.” It’s synonymous with wonderful, incredible, startling, marvelous, astonishing, astounding, remarkable, miraculous, surprising, mind-blowing, and staggering. You get the point, right? It’s everywhere. It’s in corporate slogans. It dominated the Academy Awards acceptance speeches. It’s all over social media. It’s discussed in pre-game shows and post-game shows.

Newsflash: If everything is amazing, nothing is.

[KC – I’m beginning to think we can generalize some of these rules to “don’t overuse certain adjectives.” I’m sure I’d be chastised for
too many shouts of “Awesome!”]

· Always

Absolutes lock the writer into a position, sound conceited and close-minded, and often open the door to criticism regarding inaccuracies. Always is rarely true. Unless you’re giving written commands or instruction, find another word.

· Never

See: Always.

· Literally

Literally means literal. Actually happening as stated. Without exaggeration. More often than not, when the term is used, the writer means figuratively. Whatever is happening is being described metaphorically. No one actually “waits on pins and needles.” How uncomfortable would that be?

[KC – As I mentioned in my 60-Minute University presentation, when you say something was so funny you “literally peed your pants,” you’ll
be called The Lone Ranger for more than one reason.]

Kara Church

Technical Editor, Advisory

Symitar Documentation Services

Hello and feliz Cinco de Mayo!

Grab a quesadilla or pollo asado burrito and dig in to the first of several tips from the article “15 Words You Need to Eliminate From Your Vocabulary to Sound Smarter,” by Jennie Haskamp. These tips are directed more toward creative writing, but the information is helpful for writing in general. To avoid confusion, I have made some edits to remove material that doesn’t agree with the JHA Style Guide.

· That

Don’t use that when you refer to people. “I have several friends that live in the neighborhood.” No. No, you don’t. You have friends who. Not friends that.

· Went

I went to school. Or the store, or to church, or to a conference, to Vegas, wherever it is you’re inclined to go. Instead of went, consider drove, skated, walked, ran, flew. There are any number of ways to move from here to there. Pick one. Don’t be lazy and miss the chance to add to your story.

· Honestly

People use honestly to add emphasis. The problem is, the minute you tell your reader this particular statement is honest, you’ve implied the rest of your words were not.

· Absolutely

Adding this word to most sentences is redundant. Something is either necessary, or it isn’t. Absolutely necessary doesn’t make it more necessary. If you recommend an essential course to your new employees, it’s essential. Coincidentally, the definition of essential is “absolutely necessary.” Chicken or egg, eh?

· Very

Accurate adjectives don’t need qualifiers. If you need to qualify it? Replace it.

Very is intended to magnify a verb, an adjective, or another adverb. What it does is makes your statement less specific. If you’re very happy? Be ecstatic. If you’re very sad, perhaps you’re melancholy or depressed. Woebegone, even. Very sad is a lazy way of making your point. Another pitfall of using very as a modifier? It’s subjective. Very cold and very tall mean different things to different people. Be specific. She’s 6’3" and it’s 13 degrees below freezing? These make your story better while also ensuring the reader understands the point you’re making.

Kara Church

Technical Editor, Advisory

619-542-6773 | Ext: 766773

Symitar Documentation Services

NOTICE: This electronic mail message and any files transmitted with it are intended
exclusively for the individual or entity to which it is addressed. The message,
together with any attachment, may contain confidential and/or privileged information.
Any unauthorized review, use, printing, saving, copying, disclosure or distribution
is strictly prohibited. If you have received this message in error, please
immediately advise the sender by reply email and delete all copies.

Someone asked me yesterday about how those “in the know” decide what to call us city-dwellers (such as Seattleites or San Diegans). I can’t find any specific rule about how these names developed, but I did write an article about them a couple of years ago and referred to them as demonyms. (Click the link to read why.)

Rod L. Evans, Ph.D. refers to them as domunyms in his book Tyrannosaurus Lex: The Marvelous Book of Palindromes, Anagrams, & Other Delightful & Outrageous Wordplay (pp.195-197). Here is a selection from his book:

Kara Church

Technical Editor, Advisory

619-542-6773 | Ext: 766773

Symitar Documentation Services

NOTICE: This electronic mail message and any files transmitted with it are intended
exclusively for the individual or entity to which it is addressed. The message,
together with any attachment, may contain confidential and/or privileged information.
Any unauthorized review, use, printing, saving, copying, disclosure or distribution
is strictly prohibited. If you have received this message in error, please
immediately advise the sender by reply email and delete all copies.

Dearest readers,

Yesterday I told you a little bit about my Washington vacation, and one of you Washingtonians asked me about the meaning and origin of the word bumbershoot.

As the Eskimos have many words for snow, Seattleites have several words for umbrella. According to Merriam-Webster, bumbershoot originated around 1896 from “bumber- (alteration of umbr- in umbrella) + -shoot (alteration of -chute in parachute).” It is also the name of the festival at the Seattle Center, usually around Labor Day (Bumbershoot 2015).

While looking up bumbershoot, I also noticed that Merriam-Webster provided words that rhyme with it, including bandicoot. A bandicoot is a large rat-like animal from Australia or Asia.

Eastern Barred Bandicoot

Kara Church

Technical Editor, Advisory

Symitar Documentation Services

Hello folks!

I just returned from a brief visit to the Pacific Northwest to spend some time with my family. As I pondered topics for today, I thought I’d find an answer to a question I had while up there. My mom, brother, and I spent one of our days doing a 10-mile hike on the beach to the Dungeness Spit.

Here is my question: Why is such a pretty place named after saliva or something you put a goat on during Orthodox Easter?

According to Merriam-Webster, a spit is “a small point of land commonly consisting of sand or gravel deposited by waves and currents and running into a body of water.” Okay, but that isn’t enough for me. What is the background of the word?

Hopping to the Online Etymology Dictionary, I found that the land mass and the roasting stake share the same etymology:

spit (noun): "sharp-pointed rod for roasting meat," late Old English spitu "a spit," from Proto-Germanic *spituz (cognates: Middle Dutch and Dutch spit, Swedish spett (which perhaps is from Low German), Old High German spiz, German Spieß "roasting spit," German spitz "pointed"), from PIE *spei- "sharp point" (see spike). This is also the source of the word meaning "sandy point" (1670s).

Here is the Dungeness Spit. With the Olympic mountain range behind us and the little town of Sequim nearby, it isn’t terribly pointy, but it sure is pretty.

Kara Church

Technical Editor, Advisory

619-542-6773 | Ext: 766773

Symitar Documentation Services

NOTICE: This electronic mail message and any files transmitted with it are intended
exclusively for the individual or entity to which it is addressed. The message,
together with any attachment, may contain confidential and/or privileged information.
Any unauthorized review, use, printing, saving, copying, disclosure or distribution
is strictly prohibited. If you have received this message in error, please
immediately advise the sender by reply email and delete all copies.

Recently, Kara gave a great presentation called What You Need to Know about Common Grammatical Errors. During the Q&A, someone asked, “How do I know when to use a colon and when to use a semicolon?” Today, I’m going to answer that question. I won’t give you all the rules for colons and semicolons, just the main rule that differentiates the two.

· Use a semicolon to separate two complete sentences.

Example: On Friday, she went out with a man she met on Match.com; on Saturday, she closed her Match.com account.

Note: Use a semicolon rather than a period to separate two complete sentences when the sentences are closely related. (We use semicolons in our documentation, but not frequently.)

· Use a colon to separate a complete sentence from an item or a list that illustrates or amplifies the sentence. (A colon generally means “as follows.”)

Example: The man had only three topics of conversation: his cat, his collection of horror movie paraphernalia, and his mother.

Note: The text that comes before the colon must always be a complete sentence. The text that comes after the colon provides further explanation and does not have to be a complete sentence.

Make the best of the rest of your day.

Donna Bradley Burcher | Technical Editor, Adv. | Symitar®

8985 Balboa Ave. | San Diego, CA 92123 | Ph. 619.278.0432 | Extension: 765432

Symitar Technical Publications Writing and Editing Requests

NOTICE: This electronic mail message and any files transmitted with it are intended
exclusively for the individual or entity to which it is addressed. The message,
together with any attachment, may contain confidential and/or privileged information.
Any unauthorized review, use, printing, saving, copying, disclosure or distribution
is strictly prohibited. If you have received this message in error, please
immediately advise the sender by reply email and delete all copies.