Posted by: episystechpubs | February 20, 2014

Editor’s Corner: Using commas to set off certain types of information

Good afternoon everyone! Here’s another comma lesson for you. This one should come in handy to almost everyone. Use commas in the following instances to set off certain types of information, such as geographical names or dates. Here are some of the items you can set off with commas and examples of where commas are appropriate.

Item Examples
Geographical · The city of Seattle, Washington, got its name from Chief Seattle of the Suquamish Tribe.

· When you said you’d be in Toledo, did you mean Toledo, Ohio, or Toledo, Spain?

Note: Following the rules of the Chicago Manual of Style, we write out the full name of the state in running text; abbreviations are saved for addresses.

Dates · A new build of the software will be available on April 1, 2014.

· Francis said his life changed on February 20, 1941, when his second son was born.

Note: When you only use the month and the year, you do not need a comma. For example, “He graduated from high school in June 1999.”

Addresses · Most Americans know who lives at 1600 Pennsylvania Avenue, Washington, D.C.

· Joe Baldocky’s mailing address is:

300 Maple Lane

Salt Lake City, UT 84112

Titles · Joe-Bob Schwartz, MD, is presenting his latest findings on skunk “night life” at the seminar in Las Vegas.

· Judith Sheindlin, JD, is better known as “Judge Judy.”

And a comic strip which mysteriously appeared on my desk:

Kara Church

Senior Technical Editor


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